Offer & Joining Automation
From 'You're Hired' to 'Welcome Aboard' in minutes. Digital offer letters and automated pre-boarding.
Offer Lifecycle - Michael Chen
Trusted for faster closing
Close Candidates Faster
The best candidates are off the market fast. Don't let manual paperwork slow you down. Kiework automates the final mile of hiring.
1. Template Generation
Select a template (Full-time, Intern, Contract) and the system auto-fills salary, name, and role details.
2. Digital Sending & Signing
Send via email or WhatsApp. Candidates can e-sign on their mobile phone instantly. No printing required.
3. Auto-Onboarding
Once signed, the candidate profile is automatically converted to an Employee record in the main HRMS.
The Final Mile: Winning the Talent War at the Offer Stage
You’ve sourced, interviewed, and selected the perfect candidate. But until they sign the offer letter, you haven't won. The "Offer-to-Acceptance" phase is critical. A delay of even 24 hours in sending an offer letter gives candidates time to reconsider, receive a counter-offer, or interview elsewhere. Kiework ensures you win this race by making the offer process instant and frictionless.
Eliminating "Copy-Paste" Errors
Manual offer generation is a minefield. Recruiters copy-pasting details from one Word doc to another often leads to embarrassing errors—wrong names, incorrect salary figures, or outdated clauses. These mistakes look unprofessional and can even create legal liabilities.
Kiework uses smart templates. You define the logic (e.g., "Sales Offer Template" includes Commission clauses; "Remote Offer" includes WFH allowances). The system pulls data directly from the approved candidate profile and salary breakup to generate a flawless, legally compliant PDF in seconds. Zero manual entry, zero errors.
The Digital Signing Experience
Asking a candidate to print, sign, scan, and email an offer letter is an archaic friction point. It requires them to have access to a printer/scanner, often delaying acceptance by days.
We integrate legally binding e-signatures (Aadhaar/OTP based or proprietary digital sign) directly into the workflow. Candidates receive a secure link on their phone, review the offer, and sign it with a tap of their finger. This ease of use dramatically improves acceptance rates and speeds up the "Time to Fill" metric.
From Acceptance to Pre-Boarding
The period between signing the offer and the Day 1 joining (the "Notice Period") is the highest risk zone for drop-outs. Kiework turns the Offer acceptance into a trigger for engagement. The moment an offer is signed, the "Pre-Boarding" workflow kicks in. The candidate gets access to a welcome portal, can upload KYC documents, view welcome videos from the CEO, and meet their future team digitally. This engagement keeps them "warm" and committed to joining your organization.
