Version Control & Alerts
Stay compliant automatically. Track document versions and never miss a critical renewal deadline.
Compliance & Expiry Monitor
Trusted for policy management
Always Audit Ready
Compliance is about currency. Using an old leave policy or missing a visa renewal can lead to fines. Kiework keeps your documentation fresh and compliant.
Version History
Keep a full history of every policy change. See who modified what and when. Roll back to previous versions instantly.
Expiry Reminders
Set alerts for Passports, Visas, Contracts, or Insurance. System notifies both HR and the employee 30/60/90 days in advance.
Acknowledgment Tracking
When you update a policy, require employees to digitally "Sign & Acknowledge" the new version.
Updated Maternity Leave Clause
Annual Policy Review
Initial Draft
Staying Compliant in a Changing World
Documentation is only useful if it is current. Using an outdated leave policy or missing a critical visa renewal is not just an administrative error—it is a compliance risk that can lead to legal disputes and financial penalties. Kiework’s Version Control and Alert system ensures that your organization is always operating on the latest, most accurate data.
The Evolution of Policy: Versioning
Company policies are not set in stone. As laws change and cultures evolve, your Employee Handbook must adapt. Kiework maintains a full longitudinal record of every policy document. When you upload a new version, the system archives the old one, maintaining an audit trail of "who agreed to what and when." This historical context is invaluable during legal disagreements, allowing HR to prove exactly which version of a policy was active at a specific point in time.
Automating the "Renewal Chase"
HR and PRO teams spend thousands of hours every year manually checking the expiry dates of employee Passports, Visas, and Emirates IDs. Kiework automates this "renewal chase." Our system tracks every time-sensitive document and triggers tiered alerts 90, 60, and 30 days before expiry. These alerts are sent to both the employee and their manager, ensuring that renewals are initiated well in advance and avoiding last-minute panics and late-renewal fines.
Digital Acknowledgment
Uploading a new policy isn't enough; you must ensure it has been read. Kiework’s "Policy Acknowledgement" feature requires employees to digitally sign off on new versions of mandatory documents. The system tracks completion rates and sends automated nudges to those who haven't yet reviewed the new rules, ensuring 100% compliance coverage across the organization.
