Smart Integration
Don't just store files. Connect them. Seamlessly link documents to employee profiles, payroll, and workflows.
Workflow Integration Status
Trusted for efficiency
Documents in Context
A standalone DMS creates data silos. Kiework integrates documents directly into your HR workflows, so files appear exactly where you need them.
Onboarding Sync
Offer letters and ID proofs collected during recruitment are automatically moved to the new employee's permanent file.
Payroll Proofs
Investment declarations (80C) and rent receipts uploaded by employees are directly linked to the Tax Calculation engine.
Letter Generation
Generate letters (Promotion, Increment, Exit) using live system data. No manual typing or copy-pasting required.
Documents in Motion: Closing the Workflow Gap
A standalone Document Management System is a silo. It requires manual effort to move files from where they are created (e.g., recruitment) to where they are needed (e.g., employee files). Kiework bridges this gap by treating documents as integral parts of your HR workflows, not just static assets.
The Recruiting-to-Core Transition
The most common point of data loss is the transition from "Candidate" to "Employee." Documents like offer letters, government IDs, and academic transcripts collected during recruitment often end up lost in the ATS or an email inbox. In Kiework, this transition is automated. The moment a candidate is hired, their entire recruitment folder is instantly migrated to their new profile in the core HRMS, ensuring continuity and zero manual re-uploads.
Payroll and Tax Document Automation
Tax season shouldn't involve a separate "document chase." When an employee uploads an investment proof (like a rent receipt or LIC policy) in the Tax module, it is automatically saved and categorized in the DMS. The Payroll module "sees" this document, allowing the admin to verify it directly while processing the pay run. This level of connectivity eliminates the need for cross-referencing multiple systems, reducing payroll errors.
The Letter Generation Engine
Kiework doesn't just store documents; it creates them. Our integrated Letter Generator allows HR to create Increment Letters, Address Proofs, or Experience Certificates using live system data. These letters are then automatically saved to the employee's "Company Letters" folder. This creates a circular ecosystem where data drives document creation, and documents reinforce your data integrity.
