Customizable Exit Workflows
Manage resignations with clarity. Define approval hierarchies, notice periods, and acceptance protocols.
Pipeline View
Trusted for smooth transitions
Structured Exits
When an employee resigns, a flurry of activities begins. Kiework structures this chaos into a predefined workflow, ensuring no step is missed.
Approval Chains
Route resignation requests to Reporting Managers and HR for approval. Enable counter-offer discussions.
Notice Period Management
Auto-calculate the last working day based on policy. Handle early release requests and notice period buyouts.
Digital Resignation Letters
Employees submit formal resignations through the portal. The system generates acceptance letters automatically.
Exit Workflow Efficiency
Reducing the administrative burden of employee offboarding.
Offboarding Operational Benchmarks
An unmanaged exit process often leads to knowledge gaps and payroll errors. Kiework's automated exit workflows ensure that notice periods are tracked with precision and handover tasks are completed systematically. The following benchmarks demonstrate the operational gains achieved by moving from manual, email-based coordination to a centralized offboarding platform.
Offboarding Operational Benchmarks
| Exit Process | Kiework Automated | Operational Gain |
|---|---|---|
| Last Working Day (LWD) Calc | Instant (Policy-driven) | 100% Accuracy |
| Notice Period Tracking | Real-time countdown | Proactive Planning |
| Retention Discussion Log | Centralized Audit Trail | Better Talent Insights |
| Handover Task Completion | Automated Checklist | Zero Knowledge Loss |
Operational impact of switching from Manual Coordination to Kiework Automated Workflows.
Orchestrating the Perfect Handover
The moment a resignation lands in HR's inbox, a countdown begins. The notice period is a critical phase where you must balance operational continuity with the logistical requirements of an exit. Kiework’s customizable exit workflows ensure that this transition is smooth, transparent, and legally sound.
The Approval and Counter-Offer Stage
A resignation isn't always final. Kiework's workflow allows for a "Retention Phase," where managers can document counter-offer discussions and potentially retain the talent. If the resignation is accepted, the system automatically calculates the "Last Working Day" (LWD) based on the employee's contract type and company notice policy. This eliminates the "What is my last day?" back-and-forth emails, providing immediate clarity to both the employee and their project team.
Managing Notice Buyouts and Early Release
Exceptions are common in offboarding. Sometimes an employee needs an early release; sometimes the company wants to buy out the notice period. Kiework handles these edge cases within the workflow. Approvals for notice waivers are captured digitally, ensuring that the Payroll team knows exactly how to calculate the notice-pay recovery or payout in the final settlement.
Automated Handover Checklists
Knowledge transfer is the most important part of an exit. Kiework can trigger specific "Handover Tasks" for the exiting employee—documenting passwords, training a successor, or closing open Jira tickets. Managers can track the completion of these tasks in real-time, ensuring that by the time the employee leaves, their successor is fully equipped to take over, preventing a dip in team productivity.