Auto Reminders & Alerts
Stay on top of every exit. Automated notifications for handovers, clearances, and system deactivation.
Exit Notification Center
Trusted for timely exits
Never Miss a Step
Offboarding has many moving parts. Kiework acts as your personal assistant, sending timely nudges to ensure a compliant exit.
Last Working Day (LWD) Alerts
Reminds managers and teams about an employee's upcoming LWD for handover planning.
Clearance Deadlines
Nudges department heads 3 days before exit if NOCs are still pending.
Deactivation Triggers
Alerts IT to disable email and system access precisely at close of business on the last day.
Orchestrating the Exit: The Power of Proactive Notifications
An employee exit is a cross-departmental project with a hard deadline. IT needs to revoke access, Admin needs to recover assets, Finance needs to process the FnF, and the Manager needs to ensure a handover. Without a central alert system, this coordination relies on memory and manual emails, leading to missed steps and compliance failures. Kiework’s Auto-Reminders module acts as the conductor for this complex orchestra.
Tiered Alerts for Zero Deadlines
Kiework doesn't just send one alert; it manages a timeline. You can configure "Nudge Sequences." For example, 7 days before the Last Working Day (LWD), the system alerts the employee to complete their handover documents. 3 days before, it alerts IT to prepare the asset recovery checklist. On the LWD, it triggers an instant alert to the Admin team to deactivate building access cards at 6:00 PM. This phased approach ensures that work is done incrementally, avoiding a last-minute scramble.
Stakeholder Accountability
A common reason for delayed settlements is a department head failing to sign off on an NOC. Kiework brings accountability to the process. If a clearance task is pending beyond its due date, the system sends an automated "Escalation Nudge" to the department head. HR has a central dashboard to see exactly where the bottleneck is, allowing them to intervene precisely where needed rather than follow up with everyone.
External Compliance Alerts
In certain regions, you must notify external government bodies or insurance providers when an employee leaves. Kiework can be configured to alert your PRO or Compliance Officer to cancel visas or remove employees from group medical insurance policies precisely on their exit date. This ensures you aren't paying premiums or assuming liabilities for employees who are no longer with the firm.
