Employee Data Management
A single, secure source of truth for your entire workforce. Ditch the spreadsheets.
Employee Database
Trusted by HR admins
Beyond Basic Spreadsheets
Employee data is more than just names and emails. It's payroll history, emergency contacts, bank details, and career progression. Kiework unifies scattered data silos into one cohesive profile view.
360-Degree Profiles
See everything about an employee in one place—attendance, leave balance, assets, and performance reviews.
Bulk Operations
Update salaries, change reporting managers, or migrate data for hundreds of employees with Excel import/export tools.
Audit Trail
Track every change made to an employee record. Know who changed what and when, ensuring data integrity.
HR Data Efficiency Benchmarks
Relying on siloed spreadsheets leads to data fragmentation and high administrative overhead. Kiework's centralized database consolidates all employee information into a single source of truth, enabling real-time auto-sync and empowering self-service updates that reduce HR administration by up to 90%.
HR Data Efficiency Benchmarks
| HR Operation | Kiework Centralized | Impact |
|---|---|---|
| Data Updates | Employee Self-Service | 90% Less Admin |
| Cross-Module Sync | Instant Auto-sync | 100% Consistency |
| Data Freshness | Real-time | Always Accurate |
| Security/Audit | Encrypted Audit Log | Compliant & Secure |
Operational impact of switching from Siloed Spreadsheets to Centralized Data.
The Foundation of HR Tech: A Unified Data Layer
In many organizations, employee data is a fragmented mess. Payroll has one spreadsheet, IT has another for assets, and the Admin team maintains a physical file for emergency contacts. This "Siloed Data" problem is the root cause of most HR inefficiencies. If an employee changes their address, they have to notify three different departments. If they leave, one department might forget to revoke access.
The Single Source of Truth
Kiework establishes a "Single Source of Truth" for your entire organization. The Employee Directory isn't just a list of names; it is the master record that feeds every other module. When a new hire is added to the directory, their account is automatically created in Payroll, their leave balance is initialized, and their IT asset checklist is generated.
This integration means data consistency is guaranteed. A change made in the directory—like a promotion or a location transfer—ripples through the entire ecosystem instantly. This eliminates the "copy-paste" errors that plague manual HR operations and ensures reporting accuracy across the board.
Empowering Self-Service
The best person to keep employee data updated is the employee themselves. Kiework shifts the burden of data maintenance from HR to the workforce. Through the self-service portal, employees can update their own phone numbers, emergency contacts, addresses, and bank details (subject to approval workflows). This ensures data freshness without HR having to send out endless "Update your profile" reminder emails.
Security and Compliance
Centralizing data brings responsibility. Employee records contain Personally Identifiable Information (PII)—dates of birth, national IDs (Aadhaar/SSN), and bank details. Storing this in unsecured Excel sheets is a compliance violation (GDPR, DPDP). Kiework encrypts this data at rest and in transit. Our detailed audit logs track every view and edit, giving you complete visibility into who accessed sensitive information and when, ensuring you are always audit-ready.