HR Documents
Your secure digital filing cabinet. Organize contracts, IDs, and letters with bank-grade security.
Employee File - Document Vault
Trusted for compliance
Go Paperless, Stay Secure
Stop storing sensitive employee files in physical cabinets or messy Google Drive folders. Kiework provides a secure, structured digital vault for every employee.
Structured Folders
Documents are automatically organized by category (Onboarding, Identity, Appraisal, Exit) for every employee profile.
Expiry Alerts
Never miss a renewal. Get notified when Passports, Visas, or Contracts are about to expire.
Letter Generation
Generate Address Proofs, Salary Certificates, or Experience Letters instantly using pre-approved templates.
The Secure, Digital Filing Cabinet
The physical employee file—a thick folder stuffed with contracts, ID copies, and appraisal letters—is a liability. It is vulnerable to fire, flood, and theft. It is impossible to search. And in a remote-first world, it is physically inaccessible. Even digital chaos (unorganized Google Drive folders) poses severe security risks. Kiework’s HR Document Vault brings order and security to this chaos.
Audit Readiness and Compliance
During a labor audit or due diligence for funding, being able to produce specific documents (e.g., "Signed NDA for Employee X") instantly is crucial. Kiework structures documents with metadata. You don't just upload a PDF; you tag it as a "Contract," "ID Proof," or "Tax Declaration."
This structured data allows for powerful reporting. You can instantly see a report of "All employees missing a signed Code of Conduct" and trigger a bulk reminder. This proactive compliance management protects the company from legal exposure.
Granular Privacy Controls
HR documents contain sensitive PII. A folder-based system often has "all or nothing" access permissions. Kiework is more nuanced. Using our RBAC engine, you can ensure that a Manager can see their team's "Appraisal Letters" but is strictly blocked from seeing their "Medical Records" or "Salary Slips." The employee, meanwhile, has 24/7 self-service access to their own documents, reducing the "Can you send me my payslip?" requests to zero.
The Smart Document Lifecycle
Documents in Kiework are not static; they are active. The system tracks expiry dates for time-sensitive documents like Visas, Passports, and Driver's Licenses. It sends automated reminders to the employee and HR well before the expiry, preventing compliance lapses. Furthermore, the built-in Letter Generator allows HR to create new documents (like Increment Letters) using system data and save them directly to the vault, creating a seamless, paperless lifecycle from creation to archival.
